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Webex Room Kit Enhanced Collaboration
In today’s fast-paced and globally interconnected business environment, effective collaboration is no longer a luxury but a fundamental necessity. Organizations constantly seek tools that can bridge geographical distances, streamline communication, and foster innovation. The Webex Room Kit emerges as a pivotal solution, engineered to transform small to medium-sized meeting rooms into dynamic hubs of productivity and engagement. This powerful system integrates cutting-edge video and audio technology with intelligent software, offering an unparalleled collaboration experience. Whether your infrastructure is rooted on-premises or leverages the flexibility of the Webex cloud, the Room Kit is designed for seamless integration and scalability. It aims to remove the traditional barriers associated with video conferencing, making sophisticated features accessible and user-friendly for every team. This document will delve into the comprehensive capabilities of the Webex Room Kit, exploring its innovative features, technical specifications, and deployment versatility, underscoring its role in shaping the future of workplace interaction and decision-making.
Product Overview
The Webex Room Kit by Cisco is a sophisticated, all-in-one collaboration solution designed to bring superior video and audio quality, along with intelligent meeting capabilities, to small and medium-sized meeting spaces. It integrates a powerful codec, advanced camera system, high-fidelity speakers, and sensitive microphones into a single, sleek device that pairs with standard flat-panel displays. This design philosophy simplifies installation, reduces clutter, and enhances room aesthetics, making advanced collaboration technology more accessible than ever. The Room Kit is engineered for rooms typically seating up to seven people, providing an immersive experience that rivals that of larger, more complex video conferencing setups. It supports both on-premises registration through Cisco Unified Communications Manager (CUCM) or Expressway, and cloud registration to the Webex service, offering unparalleled deployment flexibility. This dual capability ensures that organizations can leverage their existing infrastructure while future-proofing their investment and taking advantage of cloud-based innovations. At its core, the Webex Room Kit aims to make meetings more productive and engaging by automating tasks, providing intelligent views, and ensuring crystal-clear communication, thereby removing common frustrations associated with traditional meeting technologies.
Webex Room Kit Product Line Configurations
The Webex Room Kit is available in several configurations to meet diverse organizational needs, including those related to specific regulatory, security, or feature requirements. These options ensure that businesses can select the precise solution that aligns with their collaboration strategy and IT infrastructure. Below is a summary of the primary offerings, often distinguished by their included components, licensing models, and specific hardware variants (e.g., with or without radio capabilities, or encryption levels).
| Configuration Name | Key Components / Features | Target Use Case |
|---|---|---|
| Webex Room Kit – Subscription Pricing (MSRP) | Room Kit Unit, Webex Room Navigator Control Unit, integration with MSRP Cisco Webex Service. | Organizations preferring an OpEx model with cloud service integration and predictable monthly/annual costs. |
| Webex Room Kit – Upfront Pricing (GPL) | Room Kit Unit, Webex Room Navigator Control Unit. | Organizations preferring a CapEx model with a one-time hardware purchase. |
| Webex Room Kit – NO RADIO | Room Kit Unit (without Wi-Fi/Bluetooth capabilities), Webex Room Navigator Control Unit. | Environments with strict regulations against wireless radio transmissions. |
| Webex Room Kit – TAA Compliant | Room Kit Unit (TAA compliant), Webex Room Navigator Control Device. | Government agencies and other organizations requiring Trade Agreements Act compliance. |
| Webex Room Kit – No Encryption | Room Kit Unit (with certain encryption capabilities restricted), Webex Room Navigator Control Unit. | Specific regions or industries where standard encryption features are subject to import/use restrictions. |
Each of these core configurations is designed to be integrated with flat-panel displays and can be enhanced with optional components such as table microphones for larger room layouts or specific acoustic environments. The Webex Room Navigator, typically included, provides an intuitive touch interface for controlling the meeting experience. The flexibility in deployment, whether on-premises or cloud-registered, and the variety of configurations cater to a broad spectrum of small to medium-sized meeting room requirements, ensuring that advanced collaboration tools are accessible to all.
Product Technical Specifications
The Webex Room Kit is engineered with a comprehensive set of technical specifications that underpin its powerful performance and versatility. These specifications cover hardware, software, networking, and operational parameters, ensuring a high-quality, reliable, and secure collaboration experience. The integration of these elements allows the Room Kit to deliver intelligent meetings and presentations in small to medium-sized rooms.
Hardware Architecture and Performance
The physical design and internal components of the Webex Room Kit are meticulously selected to provide a compact yet powerful solution. The table below details key hardware and performance-related parameters:
| Specification | Description |
|---|---|
| Components | Integrated unit with codec, 5K UltraHD camera, speakers, and 6-element microphone array. |
| Camera | 5K UltraHD supporting up to 60 fps (30 fps with speaker tracking/best overview). 15.1 MP sensor, 3x zoom, f/2.0 aperture, 83° horizontal FOV, 51.5° vertical FOV. Auto framing, focus, brightness, white balance. Focus distance: 1m to infinity. |
| Speakers | Five high-quality speakers in balanced configuration. Frequency response: 70 Hz to 20 kHz. Amplifier power: 24W. Max output: SPL 86 dB. |
| Microphones | Integrated 6-element microphone array for speaker tracking. Optional external Cisco Table Microphones (4-pin mini-jack or Euroblock). |
| Video Inputs | One HDMI input supporting formats up to 4K (3840 x 2160) at 30 fps, including HD1080p60. CEC 2.0. |
| Video Outputs | Two HDMI outputs supporting formats up to 3840 x 2160p60 (4Kp60). Live video resolutions up to 1920 x 1080p30/p60 (HD1080p). CEC 2.0. |
| Audio Inputs | Two microphone inputs (4-pin mini-jack), one audio in from HDMI, internal microphone. Bluetooth® (not on Non-Radio version). |
| Audio Outputs (External) | One line out mini-jack (stereo). Prepared for subwoofer and inductive loop. Bluetooth® (not on Non-Radio version). |
| Bandwidth Requirement | Up to 6 Mbps point-to-point. Specific minimums for H.264 resolutions (e.g., 720p30 from 768 kbps, 1080p60 from 2560 kbps). |
| Network Interfaces | One Ethernet (RJ-45) 10/100/1000 for LAN. One Ethernet (RJ-45) for Webex Room Navigator direct pairing. Wi-Fi 802.11a/b/g/n/ac 2.4 GHz/5 GHz, 2×2 MIMO (not in non-radio versions). |
| Other Interfaces | USB 2.0 port, micro USB port, factory reset pinhole. |
| Power Supply | 100 to 240 VAC, 50/60 Hz, 12V DC input. Average 20W, peak 70W. |
| Dimensions (W x H x D) | 27.5 in. (70.0 cm) x 3.5 in. (10.6 cm) x 2.9 in. (8.8 cm) |
| Weight | 7 lb. (3.2 kg) |
| Operating Temperature | 0°C to 40°C (32°F to 104°F) ambient temperature. |
| Operating Humidity | 10% to 90% Relative Humidity (RH). |
Software Architecture and Capabilities
The Webex Room Kit operates on a robust software platform designed for collaboration, offering flexibility in terms of deployment and a rich set of features that enhance the meeting experience.
Core Operating System: The device runs Webex Room OS, which is built upon Cisco’s extensive experience in collaboration endpoint software. Compatibility is ensured with Cisco Collaboration Endpoint Software Version 9.14.5 or later. This specialized OS is optimized for video conferencing, content sharing, and device management.
Intelligent Features: The software enables services such as:
- Best Overview: Automatically detects meeting participants and provides ideal framing.
- Speaker Tracking: Detects and switches between active speakers, providing ideal framing for each. This leverages the 6-element microphone array for precision.
- Automatic Noise Suppression: Reduces disruptive sounds from the meeting room, like typing or paper rustling, improving audio clarity for remote participants.
- One Button to Push (OBTP): Simplifies meeting join experience for scheduled Webex meetings (on-prem or cloud registered).
- Automatic Wake-up: The system activates when someone enters the room and can recognize users through their mobile device.
Content Sharing:
- Supports 4K content sharing (local 30 fps; remote 5 fps).
- Wireless sharing via Webex app (up to 3840 x 2160p5), Cisco Intelligent Proximity client (up to 1920 x 1080p5), and Miracast (1080p30, not on non-radio version).
- Wired sharing via HDMI.
- Dual content sources are supported for local meetings.
- Whiteboard content viewing and participation (with Webex app, for Webex-registered devices).
Protocols and Standards:
- Video Standards: H.264, H.265 ensuring efficient compression and high-quality video.
- Audio Standards: G.711, G.722, G.722.1, G.729, AAC-LD, and Opus, providing wide compatibility and high-fidelity audio.
- Network Protocols: H.323, SIP, and Cisco Webex for versatile call control and interoperability.
- Dual Stream: H.239 (H.323) and BFCP (SIP) for simultaneous video and content sharing.
Multipoint Capabilities: An optional MultiSite upgrade enables 4-way embedded SIP/H.323 conferencing, supporting resolutions up to 1080p30 + 4Kp5 content in 3-way calls, and 720p30 + 4Kp5 content in 4-way calls, with full individual audio/video transcoding.
Security: End-to-end security is a cornerstone, with features including H.323 and SIP point-to-point encryption (H.235 v3, AES), automatic key generation, HTTPS/SSH management, password protection, and robust certificate management (MIC, LSC, X.509 Digital Certificates).
This sophisticated software architecture, working in tandem with the high-performance hardware, ensures the Webex Room Kit can deliver intelligent, secure, and user-friendly collaboration experiences in a variety of deployment scenarios.
Ordering Information
To procure the Webex Room Kit and its associated components or services, customers should engage with their local Cisco representative or an authorized Cisco partner. The following tables provide a summary of the available product part numbers and descriptions for the Webex Room Kit series, including main units, options, and spares. For global discount offers and streamlined purchasing, consider visiting itmall.sale.
Main Product Configurations
| PRODUCT NAME | PART NUMBER | COMPLIANCE MODEL NUMBER |
|---|---|---|
| Webex Room Kit—Subscription pricing (MSRP*) • Webex Room Kit Unit • Webex Room Navigator Control Unit • MSRP Cisco Webex Service |
CS-KIT-MSRP-K9 CS-KIT-S-M-UNIT+ CS-T10-TS+ A-SPK-SH-RMK (A-SPK-SH) |
TTC7-23 TTC5-15 |
| Webex Room Kit—Upfront pricing (GPL**) • Webex Room Kit Unit • Webex Room Navigator Control Unit |
CS-KIT-K9 CS-KIT-S-UNIT+ CS-T10-TS+ |
TTC7-23 TTC5-15 |
| Webex Room Kit—NO RADIO • Webex Room Kit Unit • Webex Room Navigator Control Unit |
CS-KIT-NR-K9 CS-KIT-S-NR+ CS-T10-TS+ |
TTC7-23 TTC5-15 |
| Webex Room Kit—TAA • Webex Room Kit Unit • Webex Room Navigator Control Device |
CS-KIT-K9++ CS-KIT-S-UNIT++ or CS-KIT-S-NR++ CS-T10-TS+ |
TTC7-23 TTC5-15 |
| Webex Room Kit—No Encryption • Webex Room Kit • Webex Room Navigator Control Unit |
CS-KIT-K7 CS-KIT-S-UNITK7+ CS-T10-TS+ |
TTC7-23 TTC5-15 |
* MSRP = Manufacturer’s Suggested Retail Price
** GPL = Global Price List
Options and Accessories
| PRODUCT NAME | PART NUMBER | COMPLIANCE MODEL NUMBER |
|---|---|---|
| Cisco Table Microphone with 4-pin mini jack connector, 7.5 meters cable | CS-MIC-TABLE-J= | – |
| Cisco Table Microphone with 4-pin Euroblock connector, 9 meters cable | CS-MIC-TABLE-E= | – |
| Cisco Table Microphone extension cable for the 4-pin mini jack cables, 9 meters | CAB-MIC-EXT-J= | – |
| Cisco Table Microphone extension cable for the 4-pin mini Euroblock cables, 9 meters | CAB-MIC-EXT-E= | – |
| Second screen 1.5 m HDMI 2.0 certified cable | CAB-2HDMI-1.5M-GR | – |
| Presentation cable 8 m 4kp30 certified | CAB-PRES-2HDMI-GR | – |
Software Options (Ordered Separately)
| PRODUCT NAME | PART NUMBER | COMPLIANCE MODEL NUMBER |
|---|---|---|
| Remote Monitoring | L-ROOM-RM (L-TP-RM) | – |
| MultiSite (embedded multipoint) L-KIT | L-KIT-MS (L-ROOM-PAK) | – |
Spares
| PRODUCT NAME | PART NUMBER | COMPLIANCE MODEL NUMBER |
|---|---|---|
| Webex Room Kit—Subscription (MSRP)—SPARE | CS-KIT-UNIT= | TTC7-23 |
| Webex Room Kit—Upfront (GPL)—SPARE | CS-KIT-UNIT= | TTC7-23 |
| Webex Room Kit—No Radio—SPARE | CS-KIT-NR= | TTC7-23 |
| Webex Room Kit—No Encryption—SPARE | CS-KIT-UNITK7= | TTC7-23 |
| Power Supply for Room Kit | PSU-12VDC-70W-GR= | FSP070-AHAN2, ADF019 |
| Webex Room Navigator Control Unit | CS-T10-TS+ | TTC5-15 |
| Cisco PoE power injector | CS-POE-INJ= | POE16U-1AF, FA015LS1-00 |
| Cisco Table Microphone spare cable for the 4-pin mini jack connector, 7.5m cable | CAB-MIC-TABLE-J= | – |
| Cisco Table Microphone spare cable for the 4-pin Euroblock connector, 9m cable | CAB-MIC-TABLE-E= | – |
| Cisco Table Microphone spare table-top metal plate (3 units) | CS-MIC-TABLE-PLA= | – |
| Cable Cover for Room Kit | CS-KIT-CAB-COV= | – |
| Screen Mount Kit for Room Kit | CS-KIT-S-SMK= | – |
| Wall Mount Kit for Room Kit | CS-KIT-S-WMK= | – |
Elevating Small to Medium Meeting Spaces
The modern workplace is characterized by an increasing reliance on collaborative efforts, often spanning across various departments, geographical locations, and even external partners. While large conference rooms have traditionally been equipped with sophisticated video conferencing systems, small to medium-sized meeting rooms and huddle spaces often lacked access to such powerful tools, or were relegated to consumer-grade solutions that failed to meet enterprise standards for quality, reliability, and security. This disparity created a significant gap in an organization’s ability to foster seamless collaboration across all team sizes. The Webex Room Kit directly addresses this challenge by democratizing access to high-end collaboration technology, specifically designed and priced for these smaller, yet highly utilized, environments. It brings “video innovation in a box,” integrating camera, codec, speakers, and microphones into a single device ideal for rooms seating up to seven people.
One of the core philosophies behind the Webex Room Kit is to provide an unmatched video and audio experience, consistent with what customers expect from Cisco’s broader portfolio. This commitment to quality ensures that interactions are natural and engaging, minimizing the fatigue often associated with poor virtual meeting experiences. The system’s sophisticated camera technologies, for instance, introduce capabilities like speaker tracking even in smaller rooms—a feature historically confined to premium, larger room systems. This means that the active speaker is automatically framed and highlighted, making remote participants feel more connected and involved in the conversation. Furthermore, the integrated microphones and speakers deliver exceptional audio clarity, crucial for comprehension and effective communication. The design also promotes room elegance by minimizing cable clutter, often requiring only power and HDMI connections, and eliminating the need for unsightly microphones on the table in many scenarios. The automatic noise suppression feature further enhances the audio experience by filtering out common meeting room distractions such as keyboard typing or paper rustling, ensuring that the focus remains on the spoken content. These elements combine to create an environment where technology facilitates, rather than hinders, natural human interaction, making virtual meetings as effective as in-person discussions.
Scalability and ease of deployment are paramount for organizations looking to equip numerous small to medium rooms. The Webex Room Kit is engineered with this in mind. Its all-in-one design simplifies installation, reducing the time and technical expertise required to get a room up and running. Whether an organization chooses to register devices on their premises using existing Cisco infrastructure like CUCM or Expressway, or leverages the Webex cloud service for streamlined management and enhanced features, the Room Kit offers the flexibility to adapt. This versatility protects existing investments while paving the way for future cloud adoption. The product’s richness in functionality and experience, coupled with a design and price point conducive to easy scaling, empowers organizations to standardize their collaboration technology across all meeting spaces, ensuring a consistent user experience regardless of room size. By bringing advanced features such as intelligent views, wireless sharing, and 4K content capabilities to rooms of all sizes, Cisco is leveling the playing field and empowering every team with the tools they need to collaborate effectively. The impact of this is far-reaching, fostering greater innovation, faster decision-making, and improved team cohesion across the entire organization by ensuring that even impromptu meetings in smaller spaces are powered by professional-grade collaboration technology.
Intelligent Meetings Redefined
The Webex Room Kit fundamentally redefines the meeting experience in small to medium-sized rooms by embedding a suite of intelligent features previously found only in high-end video conferencing suites. This intelligence is not merely about automation; it’s about creating a more natural, engaging, and productive environment for all participants, whether they are in the room or joining remotely. Cisco’s approach with the Room Kit centers on “Smart Meetings,” which encompasses intelligent views via its integrated camera, superior audio processing, simplified joining experiences, and intuitive control, all underpinned by robust end-to-end security. The goal is to make technology fade into the background, allowing participants to focus on the content and purpose of the meeting rather than grappling with complex controls or suboptimal video and audio feeds.
A standout aspect of Smart Meetings is the sophisticated camera system. The discretely integrated camera brings intelligent view capabilities that significantly enhance the visual experience for remote attendees. “Best overview” automatically detects all meeting participants in the room and frames them ideally, ensuring everyone is visible without manual camera adjustments. This is particularly beneficial in dynamic meetings where people might shift positions or move around. Complementing this is “Speaker tracking,” a feature that dynamically detects and switches the camera focus to the active speaker, again providing optimal framing. This mimics the natural visual cues of an in-person conversation, making remote participants feel more directly engaged with the speaker. These features are powered by advanced algorithms that combine audio triangulation from the 6-element microphone array with facial detection, ensuring accuracy and smooth transitions. The system is capable of supporting up to 60 frames per second, though the intelligent framing features operate at a maximum of 30 fps to maintain a balance between dynamic responsiveness and processing efficiency, still ensuring a fluid visual experience.
The audio experience is equally critical for effective meetings, and the Webex Room Kit excels in this domain. Its integrated high-quality microphones and speakers provide a rich, clear soundscape. The design thoughtfully eliminates the need for tabletop microphones in many scenarios, contributing to a cleaner, more elegant room setup with fewer wires. This is not just an aesthetic consideration; it simplifies deployment and reduces potential points of failure. A key audio innovation is “Automatic noise suppression.” This intelligent feature actively identifies and reduces common disruptive sounds originating from the meeting room, such as keyboard typing, paper rustling, or HVAC hum. By filtering out these distractions, the Room Kit ensures that remote participants receive a clearer audio feed, improving comprehension and reducing meeting fatigue. Furthermore, features like Automatic Gain Control (AGC) ensure consistent audio levels, and active lip synchronization maintains a natural correspondence between video and audio. This holistic approach to audio ensures that every word is heard, and every nuance is conveyed, making communication more effective.
Simplifying the process of joining and controlling meetings is another pillar of the Smart Meetings philosophy. The “One Button to Push” (OBTP) feature streamlines access to scheduled Webex meetings; for devices registered on-prem or to the Webex cloud service, a green join button appears on the control interface for upcoming meetings, allowing users to start their session with a single tap. The system also features an “Automatic wake-up” capability: it “wakes up” from standby mode when someone walks into the room (detected via ultrasound technology) and can even recognize individuals through their paired Webex mobile app, potentially personalizing the room experience. Control is made easy either through the intuitive Webex Room Navigator touch panel or via the Webex app on a user’s personal device, offering flexibility and convenience. Critically, all these intelligent features are delivered within a secure framework. End-to-end security is woven into the Room Kit’s DNA, encompassing encrypted signaling and media, secure device management, and protection against unauthorized access. This commitment ensures that confidential discussions remain private, providing peace of mind for organizations across all industries. By integrating these intelligent capabilities, the Webex Room Kit transforms standard meeting rooms into dynamic, responsive, and highly productive collaboration environments, making every meeting smarter.
Dynamic Presentations for Enhanced Engagement
In the contemporary collaborative landscape, presentations are a cornerstone of information sharing, decision-making, and team alignment. The Webex Room Kit elevates the presentation experience in small to medium-sized rooms by offering “Smart Presentations” capabilities, which encompass support for rich content, flexible sharing options, and integration with visual collaboration tools. These features are designed not just to share information, but to do so in a way that is engaging, clear, and conducive to interactive participation. Cisco has focused on making advanced presentation functionalities, such as dual-screen support and 4K content sharing, accessible and easy to use, ensuring that presenters can effectively convey their message without being encumbered by technology.
A key feature that enhances presentation dynamism is the support for dual screens. The Webex Room Kit can power two displays simultaneously, allowing for a dedicated screen for video participants and another for shared content. This setup is invaluable for maintaining visual contact with remote colleagues while discussing complex data, detailed slides, or live demonstrations. It prevents the common issue in single-screen setups where shared content either obscures participant video or is too small to be legible when shown alongside video feeds. By providing distinct canvases for people and content, the Room Kit ensures that both aspects of the meeting receive appropriate prominence, leading to more engaged and effective discussions. Furthermore, the system supports dual content sources for local meetings, meaning two different inputs can be shared concurrently or switched between seamlessly, offering greater flexibility for presenters who need to draw from multiple sources of information. This could involve, for example, showing a slide deck on one source feed and a live software demo or a document camera feed on another, side-by-side (with appropriate display setup) or in quick succession.
The quality of shared content is paramount for comprehension and impact. The Webex Room Kit addresses this by enabling 4K content sharing. Locally, content can be shared at up to 30 frames per second (fps) in stunning 4K resolution, providing exceptional clarity for detailed graphics, high-resolution images, and complex diagrams. Even when sharing content with remote participants, the system supports 4K resolution, albeit at a lower frame rate (5 fps) to optimize for bandwidth, still offering significantly more detail than standard HD. This capability ensures that no critical information is lost due to poor resolution, which is particularly important for engineering, design, medical, or financial presentations where precision is key. The sharing process itself is designed for simplicity, with options for both wired and wireless connections. The “only two wires required—power and HDMI” principle underscores the ease of physical setup for basic wired sharing. For wireless sharing, users can leverage the Webex app for resolutions up to 3840 x 2160p5, the Cisco Intelligent Proximity client for up to 1920 x 1080p5, or even Miracast (1080p30, not available on non-radio versions of the Room Kit) for ad-hoc sharing from compatible devices. This flexibility ensures that anyone can share content quickly and easily, regardless of their device or technical proficiency.
Beyond traditional slide sharing, the Webex Room Kit integrates with modern visual collaboration tools. Users can view whiteboard content and annotations shared from a Webex Board, Webex Desk Pro, or the Webex app. Furthermore, for Webex-registered devices, participants can actively join whiteboarding sessions through the Webex app, co-creating and ideating in real-time. This transforms the meeting room from a passive consumption space into an active collaboration hub. The ability to seamlessly integrate digital whiteboarding bridges the gap between physical and virtual collaboration, allowing ideas to flow freely and be captured digitally for future reference. The combination of high-resolution content sharing, dual-screen support, versatile input options, and interactive whiteboarding capabilities empowers presenters to deliver more dynamic, engaging, and impactful presentations. These Smart Presentation features make the Webex Room Kit an invaluable tool for any organization looking to enhance communication and knowledge sharing within its small to medium meeting spaces, ultimately driving better outcomes and fostering a more interactive collaborative culture.
Creating Smarter, More Efficient Room Environments
The intelligence of the Webex Room Kit extends beyond the immediate meeting experience to encompass the broader management and utilization of the meeting space itself. Through its “Smart Rooms” capabilities, the Room Kit provides valuable insights, enhances user convenience through automation, and offers sophisticated control over the room environment. These features contribute to better resource planning, a more seamless user experience, and the ability to personalize meeting spaces, transforming them into truly intelligent environments that adapt to the needs of their occupants. This holistic approach ensures that the benefits of the Room Kit are realized not only during meetings but also in the overall operational efficiency and user satisfaction associated with the meeting facilities.
One of the most impactful Smart Rooms features is the built-in people counting metric. The Webex Room Kit can, using its camera and intelligent software, count the number of people present in the room during a meeting or even when the room is simply occupied but not in an active call. This data, when aggregated and analyzed (typically through Webex Control Hub for cloud-registered devices or other management platforms), provides facilities and IT managers with powerful analytics for resource planning. For instance, understanding actual room utilization patterns – which rooms are most popular, what is the typical occupancy versus capacity, and at what times – can inform decisions about workspace design, the number and size of meeting rooms required, and resource allocation. If certain rooms are consistently underutilized, they might be repurposed. Conversely, if rooms of a particular size are always in high demand, this data can justify the creation of more such spaces. This data-driven approach to workspace management can lead to significant cost savings and an improved employee experience by ensuring that the right types of meeting spaces are available when needed.
Enhancing user convenience through automation is another key aspect of Smart Rooms. The Webex Room Kit supports automatic screen and display integration through HDMI Consumer Electronics Control (CEC). This means that when a meeting is initiated or content sharing begins, the connected displays can automatically power on and switch to the correct input, and similarly power off or revert to a default state after a period of inactivity. This seemingly small automation removes a common point of friction for users who might otherwise struggle with display remote controls or input selection, allowing meetings to start more quickly and smoothly. The system’s support for Wi-Fi (on radio-enabled versions) further simplifies deployment by reducing the need for extensive network cabling, offering more flexibility in room setup and placement. Moreover, the “Automatic wake-up” feature, where the system activates upon detecting someone entering the room, contributes to this seamless experience, making the technology feel more responsive and inviting.
Beyond basic automation, the Webex Room Kit allows for sophisticated in-room control and personalization, particularly when paired with the Webex Room Navigator control unit. Through the Navigator, users can not only control the video conferencing aspects but also peripheral room elements such as lighting and blinds, provided these are integrated with the room control system via APIs and potentially third-party control processors. This centralized control simplifies the user experience, as they don’t need to interact with multiple control panels or switches. Furthermore, the system’s support for APIs and macros opens up extensive possibilities for customization. IT administrators or developers can create custom workflows, user interfaces, or automate specific sequences of actions tailored to the organization’s needs. For example, a macro could be programmed to dim the lights, lower the blinds, and start a presentation with a single button press. This level of integration and customizability allows organizations to create highly tailored and optimized meeting environments. The combination of people counting analytics, intelligent automation, and advanced in-room control transforms meeting rooms from static spaces into dynamic, responsive, and efficient assets that enhance productivity and user satisfaction.
Flexibility for Cloud and On-Premises Deployments
A critical differentiator for the Webex Room Kit is its inherent flexibility regarding registration and deployment models. Recognizing that organizations have diverse IT strategies, existing infrastructure investments, and varying paces of cloud adoption, Cisco has engineered the Room Kit to seamlessly operate in both on-premises and cloud-registered environments. This dual-mode capability offers significant advantages, protecting current investments while providing a clear path to future cloud-based services and innovations. This “Built for cloud and premises” philosophy ensures that the advanced collaboration features of the Room Kit are accessible regardless of an organization’s current IT architecture, making it a versatile and future-proof solution for small to medium-sized meeting rooms.
For organizations that have invested heavily in on-premises unified communications infrastructure, the Webex Room Kit offers native registration with Cisco Unified Communications Manager (CUCM). This requires CUCM Version 10.5.2 or later, along with the appropriate device pack for the Room Kit. Alternatively, it can register natively with Cisco Expressway, which is often used for secure firewall traversal for mobile and remote access. In an on-premises deployment, the Room Kit leverages the organization’s existing call control, dialing plan, and management tools. This allows for consistent policy enforcement, familiar administrative workflows, and integration with other on-premises collaboration assets. This deployment model appeals to organizations with stringent data sovereignty requirements, specific security postures that favor on-premises control, or those operating in industries with regulations that mandate local data processing and call management. The ability to integrate smoothly into an established Cisco on-premises environment ensures that the Room Kit can be deployed without necessitating a disruptive overhaul of existing systems, thereby maximizing the return on previous infrastructure investments and leveraging established operational expertise.
Simultaneously, the Webex Room Kit hardware is optimized to run on a cloud platform, specifically the Webex cloud. Registering the Room Kit to the Webex service unlocks a wealth of additional capabilities and benefits. Cloud registration simplifies device management and software updates, as these can be centrally administered through the Webex Control Hub. This reduces the burden on IT staff, particularly in organizations with a large number of meeting rooms spread across multiple locations. The Webex cloud also enables enhanced user experiences and team workflows, such as richer analytics, more comprehensive people insights, advanced troubleshooting capabilities, and tighter integration with the broader Webex ecosystem, including Webex Meetings and Webex App messaging. Features like cloud-based whiteboarding participation and continuous feature delivery are primarily available to cloud-registered devices. This cloud-centric approach provides great experiences in shared rooms and spaces with easy access to hosted conferences and a constantly evolving feature set driven by Cisco’s ongoing innovation in cloud services. For organizations embarking on a cloud migration strategy or those who prefer the agility and scalability of cloud services, registering the Room Kit to Webex is an attractive option.
The remarkable aspect is that this is not an “either/or” permanent choice for many functionalities and underlying hardware capabilities. The hardware itself is fundamentally the same, providing long-term investment protection. An organization might start with an on-premises deployment and later decide to migrate to the cloud, or they might operate a hybrid environment with some devices registered on-premises and others to the cloud, depending on specific needs or locations. This flexibility is crucial in a rapidly evolving technological landscape. It allows businesses to adapt their collaboration strategy as their needs change, without being locked into a single deployment model. The Webex Room Kit effectively bridges the gap between traditional on-premises systems and modern cloud services, offering a powerful collaboration solution that can evolve with the organization. This strategic design ensures that the Webex Room Kit remains a relevant and valuable asset for enabling intelligent meetings, presentations, and room integrations, today and into the future, irrespective of the chosen registration path. The robust software and hardware platform is designed to perform optimally in either scenario, ensuring a consistent, high-quality experience.
Deep Dive into Hardware and Performance
The exceptional performance and intelligent capabilities of the Webex Room Kit are fundamentally rooted in its sophisticated hardware design and carefully selected components. Cisco has engineered this all-in-one unit to deliver a powerful collaboration experience within a compact form factor, suitable for small to medium-sized meeting rooms. This deep dive explores the key hardware elements—camera, audio system, processing core, and connectivity—that contribute to its class-leading video and audio quality, intelligent features, and overall reliability. Understanding these components reveals how the Room Kit achieves its smart meeting, presentation, and room functionalities.
At the forefront of the Room Kit’s hardware is its integrated 5K UltraHD camera. This is not just a standard webcam; it’s a high-resolution imaging system with a 15.1-megapixel image sensor (5184 x 2916 pixels) and a 1/1.7 CMOS sensor, capable of capturing incredibly detailed video. While it supports streaming up to 60 frames per second for ultra-smooth motion, features like speaker tracking and best overview operate at a maximum of 30 fps, ensuring clear and responsive intelligent framing. The camera boasts a 3x zoom capability and an f/2.0 aperture, allowing for good performance even in varied lighting conditions. Its 83° horizontal and 51.5° vertical field of view is well-suited for typical small to medium room layouts, ensuring all participants can be comfortably framed. Crucially, this camera system powers the “intelligent views” – Best Overview and Speaker Tracking – through a combination of its optical capabilities and sophisticated image processing. Automatic focus, brightness, and white balance adjustments further ensure that the video output is consistently clear and natural-looking, without requiring manual intervention. The focus distance from 1 meter to infinity makes it versatile for different room depths.
Audio performance is equally critical. The Webex Room Kit integrates a high-quality speaker system consisting of five speakers arranged in a balanced configuration. This array delivers a frequency response of 70 Hz to 20 kHz, ensuring rich and full-bodied sound reproduction for both voice and multimedia content. With 24W of amplifier power, the system can achieve a maximum output sound pressure level (SPL) of 86 dB, more than adequate for its target room size. On the input side, a sophisticated 6-element microphone array is embedded within the unit. This array is pivotal for clear voice capture and is integral to the accurate functioning of the speaker tracking feature, which uses audio triangulation to pinpoint the active speaker. For larger or acoustically challenging rooms, the system supports the connection of up to two external Cisco Table Microphones via 4-pin mini-jack connectors. The internal audio processing includes high-quality 20kHz audio processing, Automatic Gain Control (AGC) to normalize volume levels, automatic noise reduction to filter out ambient disturbances, and active lip synchronization to ensure audio and video are perfectly aligned. External audio connectivity is also provided, with a line-out mini-jack (stereo) that can be used for assistive listening systems (inductive loop) or an external subwoofer if enhanced bass is desired.
The processing core, or codec, within the Webex Room Kit is responsible for encoding and decoding video and audio streams, running the intelligent software features, and managing network connectivity. It supports industry-standard video codecs like H.264 and the more efficient H.265, allowing for high-quality video even at lower bitrates. The system can handle bandwidth up to 6 Mbps for point-to-point calls, with specific minimum bandwidth requirements for different resolutions (e.g., 1080p60 H.264 video requires 2560 kbps). Video inputs include one HDMI port supporting up to 4K resolution at 30 fps for content sharing, while two HDMI outputs can drive dual displays at up to 4Kp60 resolution. Both input and output HDMI ports support Consumer Electronics Control (CEC) 2.0 for simplified display control. Wireless sharing capabilities are extensive, supporting the Webex app (up to 4K UHD at 5 fps), Cisco Intelligent Proximity client (up to Full HD at 5 fps), and Miracast (1080p30, except on non-radio versions). For wired connectivity, it features a Gigabit Ethernet port for LAN access and a separate Ethernet port for direct pairing with the Webex Room Navigator touch panel. Radio-enabled versions include Wi-Fi (802.11a/b/g/n/ac, 2×2 MIMO) and Bluetooth, though an Ethernet connection is always preferred for optimal performance. This robust combination of high-end camera technology, sophisticated audio components, and a powerful processing engine enables the Webex Room Kit to deliver a seamless and intelligent collaboration experience characterized by clarity, responsiveness, and ease of use.
Robust Networking, Security, and Management
Beyond its impressive audio-visual capabilities and intelligent features, the Webex Room Kit is built upon a solid foundation of advanced networking, comprehensive security, and flexible management options. These elements are crucial for seamless integration into diverse corporate IT environments, ensuring reliable performance, protecting sensitive communications, and simplifying the administration of deployed devices. Cisco’s deep expertise in networking and security is evident in the design of the Room Kit, providing enterprises with the confidence that their collaboration infrastructure is both powerful and secure.
The networking capabilities of the Webex Room Kit are extensive, designed to ensure high-quality media transmission even in challenging network conditions. It supports essential IP network features such as DNS lookup for service configuration, Differentiated Services (QoS via 802.1p CoS and DSCP) to prioritize video and audio traffic, and IP-adaptive bandwidth management including flow control. Automatic gatekeeper discovery (for H.323) and dynamic playout and lip-sync buffering contribute to a smoother user experience by mitigating the effects of network jitter and latency. The system supports URI dialing for simplified call addressing. For network setup, it offers DHCP for automatic IP configuration, but also supports static IP assignment. It is also equipped for modern network environments with full IPv6 support, including a single call stack for both H.323 and SIP over IPv4 or IPv6, and dual-stack support for DHCP, SSH, HTTP, HTTPS, DNS, and DiffServ. Secure firewall traversal is facilitated by Cisco Expressway™ technology, as well as H.460.18 and H.460.19 standards, allowing secure communication with external parties without compromising network integrity. Network authentication is supported via 802.1X, and virtual LAN segmentation via 802.1Q, aligning with enterprise network security policies.
Security is a paramount concern in enterprise collaboration, and the Webex Room Kit incorporates multiple layers of protection. For call security, it offers embedded encryption for H.323 and SIP point-to-point calls, utilizing standards-based H.235 v3 and Advanced Encryption Standard (AES). Automatic key generation and exchange simplify the establishment of secure connections. Management of the device is secured using HTTPS for web access and SSH for command-line interface, preventing unauthorized configuration changes. Access control is enforced through IP administration passwords and menu administration passwords. Organizations can also choose to disable specific IP services if they are not required, reducing the potential attack surface. Network settings protection further safeguards the device’s configuration. Certificate management is robust, with support for Manufacturer-Installed Certificates (MIC), Locally Significant Certificates (LSC) for integration with enterprise PKIs, and Certificate Authority Proxy Function (CAPF) for additional security in CUCM environments. It handles X.509 Digital Certificates (DER encoded binary; both DER and Base-64 formats) with key sizes of 1024, 2048, and 4096, ensuring strong cryptographic identity and trust.
Management and call control flexibility are key strengths. The Webex Room Kit can be natively registered with Cisco Unified Communications Manager (CUCM version 10.5.2 or later with the appropriate device pack required), allowing it to function as an integrated endpoint within an enterprise’s existing telephony infrastructure. It can also register natively with Cisco Expressway for on-premises call control and firewall traversal. Crucially, it is designed for the Cisco Webex Service, enabling cloud-based registration which simplifies management via the Webex Control Hub, provides rich analytics, and ensures devices are always running the latest software with new features. For interoperability, it also supports third-party H.323 Gatekeepers and standards-based SIP proxies. This wide array of call control options ensures that the Room Kit can fit into virtually any existing or planned collaboration architecture. The combination of these thoughtful networking protocols, stringent security measures, and versatile management options makes the Webex Room Kit a reliable, secure, and easily administered solution for scaling intelligent collaboration across an organization.
Physical Attributes, Operational Integrity, and Compliance
The Webex Room Kit’s thoughtful design extends to its physical attributes, operational parameters, and adherence to regulatory standards, ensuring it is not only technologically advanced but also practical and reliable for deployment in diverse enterprise environments. These aspects contribute to its ease of installation, robustness in various operating conditions, and assurance of compliance with international directives and safety norms. Understanding these characteristics is important for planning deployments and ensuring long-term operational success.
From a physical standpoint, the Webex Room Kit is designed to be sleek and unobtrusive, blending seamlessly with modern meeting room aesthetics. Its dimensions are 27.5 inches (70.0 cm) in width, 3.5 inches (10.6 cm) in height, and 2.9 inches (8.8 cm) in depth. This relatively compact size for an all-in-one unit allows for flexible mounting options, either on a wall below or above a display, or directly mounted to a screen with an optional screen mount kit (CS-KIT-S-SMK=). A wall mount kit (CS-KIT-S-WMK=) is also available. The device weighs approximately 7 pounds (3.2 kg), making it manageable for installation. To maintain a tidy appearance and protect connections, an optional cable cover (CS-KIT-CAB-COV=) can be used. For physical security, it includes a Kensington security lock slot, allowing the device to be tethered and deterring theft in open or easily accessible environments. The power requirements are standard, accepting 100 to 240 VAC, 50/60 Hz, with a 12V DC input from the external power supply (PSU-12VDC-70W-GR=). Power consumption is efficient, averaging around 20W, with a peak of 70W, contributing to lower operational costs and environmental considerations.
Operational integrity is maintained across a typical range of office environments. The Webex Room Kit is designed to operate in ambient temperatures from 0°C to 40°C (32°F to 104°F). The acceptable relative humidity range for operation is 10% to 90% (RH), non-condensing. These parameters ensure reliable performance in most climate-controlled indoor settings. For storage and transport, the device can withstand temperatures from -20°C to 60°C (-4°F to 140°F) at a relative humidity of 10% to 90% (non-condensing). This resilience ensures that the unit remains functional even when shipped or stored in varying climatic conditions before deployment. The inclusion of a factory reset pinhole and various interface ports like USB 2.0 and micro USB facilitate serviceability and diagnostics when needed. The specific camera details, such as its 5K UltraHD sensor, 15.1 MP resolution, 1/1.7 CMOS, 3x zoom, f/2.0 aperture, and wide field of view (83° H, 51.5° V), along with auto framing, auto focus, brightness, and white balance, all contribute to its superior imaging performance which is a core part of its operational value.
Regulatory compliance is a critical aspect for any enterprise-grade equipment. The Webex Room Kit adheres to a range of international standards and directives. These include Directive 2014/35/EU (Low-Voltage Directive), Directive 2014/30/EU (EMC Directive)—Class A, Directive 2014/53/EU (Radio Equipment Directive) for versions with Wi-Fi and Bluetooth, Directive 2011/65/EU (RoHS) for restriction of hazardous substances, and Directive 2002/96/EC (WEEE) for waste electrical and electronic equipment. It is also NRTL approved for product safety. For electromagnetic compatibility in the United States, it meets FCC CFR 47 Part 15B—Class A requirements, and radio-equipped versions are FCC Listed. Organizations are advised to check the Product Approval Status Database on ciscofax.com for specific approval documents per country, as regulations can vary. Cisco also provides information regarding its environmental sustainability policies, including product material content (Materials) and WEEE compliance, through its Corporate Social Responsibility (CSR) Report. The Bluetooth® word mark and logos are registered trademarks owned by Bluetooth SIG, Inc., and their use by Cisco Systems, Inc. is under license. The Webex Room Kit also comes with a 90-day limited liability warranty. This comprehensive attention to physical design, operational parameters, and regulatory adherence underscores Cisco’s commitment to delivering a high-quality, reliable, and globally deployable collaboration solution.
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